Microsoft Excel is one of the most powerful and widely used spreadsheet tools in the world. While it’s part of the paid Microsoft 365 suite, there are a few legal and free ways to use Excel—especially for basic or occasional tasks. Here’s how to get started.
1. Use Excel for Free in the Browser (Excel Online)
The easiest and fully legal way to use Excel for free is through your web browser.
Steps:
- Go to https://office.com
- Sign in with a free Microsoft account (or create one)
- Click on Excel to open the web-based version
What you get:
- Create, view, and edit Excel spreadsheets
- Save files to OneDrive
- Share and collaborate in real time
Limitations:
- Fewer advanced features (no macros, Power Pivot, or advanced data analysis tools)
- Requires internet connection
2. Use the Free Mobile App (iOS and Android)
Microsoft Excel is also available for free on smartphones and tablets.
Download links:
Note: On devices with a screen under 10.1 inches, the app is free to use. On larger tablets, a Microsoft 365 subscription may be required to unlock all features.
3. Excel for Students and Educators (Education License)
If you’re a student or teacher, you may be eligible for Microsoft 365 Education, which includes Excel, Word, PowerPoint, and more—completely free.
How to check eligibility:
- Go to https://education.microsoft.com
- Enter your school email address
- If eligible, you’ll get access to the full desktop and online apps
4. Free Trial of Microsoft 365
If you need the full version of Excel for a limited time, try the official 1-month free trial of Microsoft 365:
- Visit https://www.microsoft.com/microsoft-365/try
- Includes Excel, Word, PowerPoint, and 1 TB of OneDrive storage
- Available for both Windows and macOS
You’ll need to enter payment details, but you can cancel anytime before the trial ends.
Summary
You don’t need to pay to use Excel if your needs are basic or short-term. These are the best legal options:
- Excel Online: Free via browser
- Mobile App: Free on smartphones and small tablets
- Education Program: Free for eligible schools
- Free Trial: Full access for 30 days
